1. Introduction


Bristol and Avon Family History Society comprises Trustees, Committee Members and Society Members.

This Code of Practice sets out the relevant commitments expected of the members in their duties to which adherence will help to ensure the effectiveness of the Society. This will maintain openness and accountability across the organisation and support positive working relationships between the Committee and Society Members.

2. Management

The Management of the Society including its groups is undertaken by Trustees and Committee Members who are elected by and from the Society’s subscribing membership.

a) Trustees

Trustees are the current elected Officers and members of the Committee. Further details can be found in the Society’s Constitution and the Charity Commission’s Handbook for Trustees. The Trustees will be held legally responsible for what the Society does.

b) Officers

Officers are elected Committee Members holding the offices of Chairman, Vice-Chairman, Treasurer and Secretary.

c) Committee Members

Committee Members are elected by the Society’s Members at the Annual General Meeting and hold office in accordance with the Society’s Constitution. They comprise a Chairman, Vice-Chairman, Secretary and Treasurer plus no more than 8 non-office holders.  The Secretary is the first point of contact for the Society’s legal business and for ensuring the keeping of relevant records.  For details on the responsibilities of all office holders, see Job Descriptions.   Further details can be found in the Society’s Constitution.

d) Post Holders

Post Holders are members who have specific responsibilities for areas of the Society’s operations. These are not elected positions but appointments which are approved by the Committee.

3. Duties of Trustees

Trustees of the Society must:-

a) Act with probity, due prudence and should seek and consider professional advice on anything in which the Trustees do not have expertise.

b) Administer the Society and all its assets in the interest of current, potential and future beneficiaries, making all decisions on the objective merits of the case and strictly within the terms of the Society’s Constitution.

c) Hold themselves accountable to the Society’s stakeholders including the public for their decisions, the performance of the Committee and the performance of the organisation. They must submit themselves for scrutiny appropriate to their role to the Chairman and/or one other elected Officer.

d) Not gain financial or other material benefit for themselves, their families or their friends from the Society except where legally authorised; not attempt to use their status as Trustees to gain advantage within the Society; ensure that they abide by written policies on the claiming of expenses.

e) Not place themselves under any financial or other obligation to outside individuals and organisations that might influence them in the performance of their official duties.

f) Conduct themselves in a manner which does not damage or undermine the reputation of the Society or its members individually or collectively and not take part in any activity which is in conflict with the objects of the Society or which might damage the reputation of the organisation.

g) Make decisions together and take joint responsibility for them. The extent to which any one Trustee or a small group of Trustees is empowered to speak for or take action for the Society must be a matter for all Trustees to decide together.  Such decision must be recorded.

h) Not discriminate with regard to age, gender, race, creed, colour, sexual orientation or physical ability.

4. Duties of the Committee

The Committee shall:-

a) Meet at least 6 times per year at a time and place which is convenient to a majority of them.

b) Formulate and review annually the objectives and strategy of the Society.

c) Ensure that the Society complies with regulatory and statutory requirements and exercises overall control over the Society’s financial and legal affairs with the assistance of appropriate professional advisers.

d) Have a commitment to the development and implementation of good practice.

e) Be familiar with, and keep under regular review, the Constitution, Code of Conduct and all other Policies and Procedures as set out in the Society Handbook. Any changes must be made in accordance with constitutional and legal requirements.

f) Attend Society Meetings regularly and develop a good working knowledge of the Society; attend Committee Meetings regularly bringing a fair and open-minded view to all discussions and ensure that all decisions are made in the best interests of the Society and in accordance with its Constitution. Any elected Committee Member failing to attend 3 consecutive Committee Meetings without good cause shall be deemed to have resigned from the Committee.

g) Ensure that minutes of Committee meetings are kept, and that these are available for inspection by members.

h) Be as open as possible about any decision taken, giving reasons where appropriate and restricting information only when wider interests require it. Where matters must remain confidential, the Committee must ensure that such papers are kept securely. Any confidential discussion which takes place will be recorded in a Confidential Record Book.

i) Aim to foresee and avoid any personal conflict of interest with the Society’s business. Where such a conflict arises, Committee Members must at once declare their interest and absent themselves from any discussion or vote.  Any transaction where a Committee Member will benefit either directly or indirectly must have proper authority.

j) Ensure that confidential information or material (relating to members, volunteers, consultants, commercial or business bodies, etc) provided to, or discussed at, Committee Meetings remains confidential within the confines of the meeting and is managed according to relevant legislation.

k) Take responsibility for all discussions, decisions and all documents or records generated in whatever format. It is the decision of the Committee Members as to what should be made available to a wider audience.

l) Develop and ensure the maintenance of a properly constituted, balanced and competent Committee, including clear procedures for selection, training, retirement and, if necessary, removal of Trustees and Committee Members.

m) Decide how the Society is run, ensuring that it keeps within the law set down by the Charity Commission.

n) Discuss and make decisions regarding affiliation to other appropriate bodies.

o) Submit recommendations for President, Vice-President and Honorary Life Members to the AGM of the Society.

p) Conduct disciplinary proceedings.

5. Groups

a) At present there are two Groups within the Society which report to the Society’s main Committee. All the Society’s accounts, including those of the Groups, are subject to scrutiny by an independent examiner.

b) At Group Committee Meetings minutes must be taken. These must be sent to the Society’s main Committee for inclusion within B&AFHS records.

c) No major policy decisions or purchases should be made without reference to the Society’s main Committee. Group Committee Members should not sign documents which place the Society in a contractual situation without the permission of the Society’s main Committee.

d) Prior to undertaking any new projects, Groups should consult with the main Committee to ensure there is no duplication of effort across the Society’s Membership.

6. Objectives

a) The Society’s current operating objectives are set out in the Constitution. The Society’s main and Group Committees will review these on an annual basis and submit any proposed revisions to the AGM.  Such reviews can be conducted as necessary throughout the year.

7. Financial

a) All expenditure will be authorised by the Committee who will delegate spending authority to approved individuals.

b) The Treasurer must ensure that accurate records are kept in line with the Society and Charity Commission guidelines.

c) The accounts will be examined annually and draft accounts submitted to the Society’s Members at the AGM. The final accounts, once approved by the External Examiner, will be printed in the Society’s journal.  A progress report will be submitted to Committee Meetings with a draft annual report to the last Committee Meeting before the AGM. 

d) Any cheques issued must be signed by any two of the authorised signatories. Note: Signatories should not normally be from the same household.

e) At the first meeting of the Society’s main and Group Committees after the AGM, the Committee Members shall decide the cheque signatories for the coming year.

f) The value of the Society’s assets is included in the accounts by the Treasurer. A Schedule of Assets which are of financial value to the Society will be recorded in a register which will be kept by the Treasurer.

g) Legitimate expenditure may be reclaimed by Society’s Members for authorised purchases made on behalf of the Society.

h) Legitimate expenses may be claimed by Members when authorised to represent the Society at events. These must be submitted to the Treasurer for authorisation. 

8. Intellectual Property

a) All work carried out for the Society, resulting in the creation and / or publication of records or other material, shall be the intellectual property of Bristol and Avon Family History Society.

9. Disciplinary Policy

a) The Society expects its Trustees, Committee Members and Society Members to abide by its Constitution and Code of Practice.

b) If, however, it is necessary to investigate a matter which is considered may bring the Society into disrepute, the disciplinary procedure will be followed.

c) The outcome of the decision could be withdrawal of membership and/or the Society instigating legal proceedings.

d) If a Member of the Society wishes to raise a disciplinary or grievance matter against another Member, he/she should follow the disciplinary/grievance procedure.

10. Emergency Policy

Emergency Procedures will be put in place with regard to the needs of the Society:-

a) Cancellation / change of venue for monthly meetings

b) Cancellation / change of venue for Committee Meetings

c) Research Room closure

d) Loss of key personnel

e) Loss of assets, records or data

11. Data Security and Protection Policies

a) The Society shall establish Policies and Procedures for both Data Security and Data Protection to meet the Society’s needs and its obligations to its members and to comply with current legislation and good practice.

12. Archiving Policy

a) The Society shall establish an archiving policy to ensure the proper retention of relevant records in appropriate formats.

13. Summary

a) This Code of Practice will be reviewed at least every 3 years by the Committee.

b) This document should be read in conjunction with relevant parts of the Constitution and the Society’s Handbook.

c) There is an obligation of all members to support the Trustees in the management of the Society in accordance with the principles of the Constitution and this Code.


The Society is grateful to the FFHS for allowing its model Code of Practice to be used as a resource for this document.

Revised July 2019. Published here 16 July 2019

Society membership is open to all family historians with ancestors or interests in the area covered by the society. We also welcome membership from people living in the area with no local connections, but who have a general interest in family history.

Members receive a quarterly Journal about family history in our area, the opportunity to attend meetings held at three venues most months of the year, and use of the Research Room. They can also list their surname interests in our on-line register and have a personal page showing all the surnames and places they are interested in. Access to the Register is available to all, but only members can have their interests listed.

The subscription year begins in APRIL. Applications for membership are welcome throughout the year, in which case journals already published that year will be supplied.


Membership subscriptions are as follows:

Full Membership
(for those living within the British Isles)


Family Membership
(for two or more related persons living at the same address, sharing the same copy of the Journal, etc, but possessing individual voting rights)


Concessionary Membership
(for students in full time education or people in receipt
of a retirement pension)


Overseas Membership
(for those living outside the British Isles)



Payment Option 1:

Download, print and send completed form with payment which must be in sterling - either a cheque drawn on a U.K. Bank or an International Money Order. Cheques etc. should be made payable to 'Bristol and Avon Family History Society' and sent to:

The Membership Secretary
49 Wedgewood Road
BS16 6LT 


Payment Option 2:

On-line payment using a Credit or Debit Card 

New members can join and existing members renew their subscriptions on-line by visiting our stall on the GENfair website. Payment can be made using all major credit and debit cards.


Payment Option 3:

Membership Renewal / Standing Order Payments

The March Journal each year contains a subscription renewal form (you can also download a copy here for printing). U.K. members may also choose to pay their subscription by standing order, and a form is supplied for you to send to your bank. Standing order payments should be sent to:

Lloyds TSB at 15 High Street, Westbury on Trym, Bristol, BS9 3DA

Your reference on the standing order should consist of your membership number and surname.

Click for a form to send to your bank.

 1. NAME

The name of the Society shall be the Bristol and Avon Family History Society.


The aims of the Society shall be to promote and encourage the public study of family history, genealogy and associated matters with particular reference to the historical county of Avon (1974 to 1996) and its constituent predecessor and successor counties.


In furtherance of the above aims the Society shall have the following objectives.

a) To provide a forum and facilities for those interested to communicate, meet and help each other in the furtherance of family history objectives.

b) To arrange a programme of lectures and discussions, give advice and guidance to, and organise events and research visits for, Society members and interested members of the general public.

c) To produce a journal of the Society’s activities and genealogical matters.

d) To hold and maintain a library of printed and other works for the use of Society members and to extend this to interested members of the general public.

e) To seek out and transcribe, index and, wherever possible, publish and make available source materials and other relevant documents.

f) To pursue collaborative actions with similar societies, supportive bodies and other relevant organisations.

g) To promote and to engage in educational activities and the publication and sale of other appropriate material in manuscript or electronic form or on the internet.


The Society shall be a member of the Federation of Family History Societies (Registered Charity No. 1038721) and shall have the power to guarantee its debts in the event of its insolvency up to the sum of £1. The Society may also affiliate with other charitable organisations whose objects are deemed compatible and mutually supportive.


(a) Membership of the Society shall be open to all persons, institutions and organisations with a genuine interest in supporting the Society’s Aims and Objectives. Application for membership will be on a prescribed form.

(b) The Executive Committee may refuse an application for membership only if, acting reasonably and properly, they consider it to be in the best interests of the Society to refuse an application. A decision to refuse an application shall be given in writing to the applicant within 21 days of the decision (giving reasons for refusal). The applicant may make written representations about the decision and the Executive Committee must consider these and notify the applicant of their decision in writing within a reasonable time which will be final.

(c) There shall be six classes of Membership.

i) Full Membership.

ii) Family Membership for two or more related persons living at the same address, sharing the same copy of the journal, but possessing individual voting rights.

iii) Concessionary Membership for students in full-time education or persons in receipt of a state pension.

iv) Overseas membership for those living outside the British Isles.

v) Honorary Life Membership for persons who have rendered singular service to the Society.

vi). Institutional Membership for societies and organisations.

(d) The Committee may suspend from membership of the Society any member whose activities, in the opinion of the Committee, are detrimental to the Society. Such Members shall have the right to appeal.

(e) Fully paid up members will have full voting rights. Institutional Membership does not confer voting rights. Membership rights shall not be transferable unless approved by the Executive Committee.

(f) Subscriptions shall be fixed at an Annual General Meeting of the Society and shall remain in force until amended by resolution at another Annual General Meeting. All subscriptions shall be payable from the 1st of April for membership for the ensuing 12 months.

(g) The Executive Committee shall keep a register of the names and addresses of the members of the Society and shall be responsible for keeping it up-to-date and in compliance with Data Protection legislation.

(h) Membership shall be terminated in the following ways.

i) By death or, if an organisation, by it ceasing to exist.

ii) By written resignation to the Secretary or other appropriate officer of the Society.

iii) If any sum due to the Society from the member remains unpaid in full within 3 months of it falling due unless the Executive Committee resolves that there are extenuating circumstances to permit the membership to continue.

iv) If the Executive Committee by simple majority resolves that it is in the best interests of the Society that the membership is terminated. Such a resolution to terminate membership may be passed only by the Executive Committee. At least 21 days notice in writing of the meeting at which the resolution will be proposed, and the reasons why it is to be proposed, is to be given to the member and such member, or if he/she prefers a representative of the member (who need not be a member of the Society), has the right to make representations in writing or in person to the Executive Committee before a final decision is taken by the Executive Committee.


(a) The Society shall be administered by an Executive Committee which shall consist of a Chairman, Vice-Chairman, Secretary, Treasurer and not more than eight other members plus one Representative from each sub-Group approved by the Society, the latter having full committee members’ rights and having been elected by the appropriate sub-Group at its own AGM. All these people must be paid-up members of the Society.

(b) The Chairman, Vice-Chairman, Secretary and Treasurer shall be deemed to be the Society’s Officers. These four Officers together with the other elected Members of the Executive Committee shall be the Society’s Trustees who shall hold any property or assets owned by it or held or to be held in trust for the Society. No member shall hold more than one Officer position at any one time.

(c) The members of the Executive Committee shall be elected annually by the membership and their terms of office shall commence with the declaration of the election results at the Annual General Meeting. Nominations should be submitted in writing to the Society’s Secretary not less than 14 days before the day on which the Annual General Meeting is to take place. A secret ballot shall be held if the number of nominations exceeds the number of vacancies. Resignation from the Executive Committee between Annual General Meetings shall be in writing to the Society’s Secretary.

(d) The Executive Committee shall meet not less than six times in a calendar year. The quorum for a Committee meeting shall be six, which must include at least two Officers. A simple majority shall suffice to pass any motion. In the event of an equal number of votes being cast for and against a motion, the Chairman shall have a second or casting vote. Committee members are expected to attend at least six meetings in the year.

(e) The Executive Committee shall have the power to appoint sub-Committees and to co-opt members to fill casual vacancies on the Executive Committee until the next Annual General Meeting, as well as to invite individuals on an annual basis to undertake other tasks which are deemed to be necessary for the proper and effective administration of the Society’s affairs.

(f) The Society may invite by resolution suitable persons to be President and/or Vice-Presidents.

(g) The Executive Committee shall be elected for one year only but shall be eligible to stand for re-election subject to the following. Members of the Executive Committee shall serve for a maximum of three consecutive years. Officers may serve for a maximum of a further four consecutive years from the date of their first appointment as an officer; this can follow or precede any time served as a Committee member. The exception to this is that the Chairman, on conclusion of his/her term in that role, must stand down from Committee for at least one year. All Committee members and Officers who have served the maximum period allowed, or have left the Executive Committee for any reason, shall be eligible for re-election after at least a full year’s absence.

(h) At each Annual General Meeting the Society shall appoint a suitably qualified person independent of the Society to examine its accounts.


(a) The Executive Committee of the Society shall have the power to establish sub-Groups in furtherance of the Society’s aims and objectives and on such terms as the Executive Committee shall prescribe. In the event of a sub-Group being formed, any property or funds acquired by it shall belong to the Society.

(b) Each sub-Group so established shall comply with this Constitution and act in pursuance of its aims and objectives and be subject to regulations or bye-laws approved by the Executive Committee. Such regulations shall include provisions dealing with the maintenance of a bank account by the sub-Group, an acknowledgment that it forms part of the Society, and that it will comply with the Society’s Constitution.

(c) A sub-Group may be suspended at any time by a resolution of the Executive Committee or dissolved on a resolution of the members at an Annual or Extraordinary General Meeting of the Society. Such resolutions shall give directions and instructions as to the transfer of assets and responsibility for liability of the sub-Group during suspension or following dissolution as the case may be.

(d) Subject to the above, a sub-Group may generally manage its own affairs but shall not pledge the credit of the Society.


(a) An Annual General Meeting of the Society shall be held once a year during the month of June when the Executive Committee members shall present their reports. Notice in writing of this meeting and the agenda of items to be considered shall be given to members entitled to attend and vote at least 14 clear days prior to the event. At such Annual General Meeting the business shall include the following.

i) The election of Officers and Members of the Executive Committee.

ii) The appointment of an Independent Examiner.

iii) The consideration of reports by or on behalf of the Executive Committee on the activities carried out by the Society.

iv) The laying of the Society’s relevant annual accounts before the members.

(b) An Extraordinary General Meeting may be convened either at the request of the Executive Committee or at the request of 30 members with prior written notice furnished to the members at least twenty-eight days before the Extraordinary General Meeting setting out the business to be discussed.

(c) Only those paid-up Members present shall be entitled to participate and shall each have one vote at an Annual General Meeting or an Extraordinary General Meeting.

(d) No business shall be carried out at the Annual General Meeting or an Extraordinary General Meeting unless a quorum is present. A quorum shall be 30 members of the Society present who are entitled to attend and vote upon the business to be conducted at the relevant General Meeting.

(e) If a quorum is not present within 30 minutes of the time appointed for the Annual or Extraordinary General Meeting, or if during any such Meeting a quorum ceases to exist, the Meeting shall be adjourned to such time and place as the Executive Committee shall determine. The Executive Committee must re-convene the Meeting and must give at least 14 clear days notice of the re-convened Meeting stating the date time and place of the Meeting. If no quorum is present at the re-convened Meeting within 15 minutes of the time specified for the start of the Meeting, then the members present at that time shall constitute the quorum for that Meeting.

(f) Annual or Extraordinary General Meetings shall be chaired by the person who has been elected as Chairman of the Society. However, the President, or in his/her absence, any available Vice-President, can be invited to chair the Annual General Meeting. If there is no such person, or he or she is not present within 15 minutes of the time appointed for the Meeting, then an Executive Committee member nominated by the Executive Committee shall chair the Meeting. If there is no Executive Committee member present and willing to act, then the members present and entitled to vote must choose one of their number to chair the Meeting.

(g) All motions, other than those to amend the Constitution, may be passed by a simple majority of those present by a show of hands. In the event of an exactly equal number of votes being cast for and against the motion, the Chairman shall have a second or casting vote.

(h) Any Member may ask for a form to register a postal vote, but only if unable to be present to vote in person. A postal vote must be sent to the Secretary in a clearly marked envelope which shall not be opened until the votes of those present at the meeting are counted.


(a) All income and property of the Society, whencesoever derived, shall be applied solely towards the promotion and execution of the aims and objectives of the Society as defined in Clauses 2 and 3 above. No portion thereof shall be paid or transferred directly or indirectly in any manner to any member of the Executive Committee or Society provided that nothing herein shall prevent reimbursement of reasonable expenses properly incurred on behalf of the Society (including but not limited to the payment of an approved fee when engaged as a speaker).

(b) The Executive Committee shall have full power to authorise reasonable expenditure and, in an emergency, like power shall vest in the Society’s Chairman with the concurrence of the Secretary and Treasurer.

(c) The Executive Committee shall cause proper books of account to be kept with respect to all sums of money received and expended by the Society and the matters in respect of which such receipts and expenditures take place.

(d) The Society’s financial year shall commence on 1st April and annual accounts shall be prepared in relation to each financial year. A copy shall be made available to all Society members as soon as practicable. Once at least in every year, the Society’s accounts shall be examined by one or more qualified persons who are independent of the Society. The accounts and results of this examination shall be presented to the Executive Committee for formal approval and afterwards to the Members by being printed in the Society’s journal.

(e) Members of the Executive Committee must have no personal interest in any matter related to the Society’s funds and business transactions.


(a) Subject to the following provisions of this clause, the Constitution may be altered only at an Annual General Meeting or, in exceptional circumstances, at an Extraordinary General Meeting of the Society at which proper notice has been given as provided by clause 10 (c) below, such notice to include notice of the Resolution setting out the terms of the proposed alteration. The Resolution must be passed by not less than two-thirds of the votes of Society members present and voting at the Meeting.

(b) No alteration or amendment shall be made to this Constitution which would bar the Society from being a Charity at law.

(c) No amendment may be made to clause 1 (name clause), clause 2 (aims clause), clause 3 (objectives clause), clause 9 (Executive Committee members not be personally interested clause), clause 11 (dissolution clause) or this clause 10 without the prior consent in writing of the Charity Commissioners for England and Wales (“the Commissioners”). Proposals for constitutional amendments shall be submitted to the Executive Committee of the Society at least fifty-six days prior to the day on which the Annual General Meeting or Extraordinary General Meeting is to be held.

(d) The Executive Committee should promptly send to the Commissioners a copy of any amendment made under this clause.


(a) The Society may be dissolved by a resolution passed by not less than two-thirds of those members present with voting rights at either an Annual General Meeting or Extraordinary General Meeting called by the Executive Committee following their decision that it is necessary or advisable to dissolve the Society and for which twenty-one days’ prior notice has been given in writing. Such a resolution may include instructions for the disposal of any assets held by the Society.

(b) If the Resolution is passed to dissolve the Society, the Executive Committee members shall remain in office as charitable trustees and be responsible for winding up the affairs of the Society in accordance with this clause.

(c) The Executive Committee members must collect in all the assets of the Society and must pay or make provision for all the liabilities of the Society.

(d) The Executive Committee members must apply any remaining property or money as follows.

i) Directly towards the objectives of the Society.

ii) By transfer to any charity or charities for purposes the same as, or similar to, the Society as resolved by the members of the Society or, if none is resolved by the members, then as the Executive Committee members select.

iii) In such manner as the Commissioners may approve in writing in advance;

(e) In no circumstances shall the net assets of the Society be paid to, or distributed among, the members of the Society.

(f) The Executive Committee members must notify the Commissioners promptly that the Society has been dissolved and, if they are obliged to send the accounts of the Society for the accounting period which ended before its dissolution, they must send the Society’s final accounts to the Commissioners.


(a) The members of the Executive Committee shall each be indemnified by the Society against any liability claim or demand arising from any action taken or omission in good faith by them on behalf of the Society or its members in the administration of the Society.

(b) A member of the Executive Committee may benefit from trustee indemnity insurance cover purchased at the Society’s expense in accordance with and subject to Section 189 of the Charities Act 2011.


(a) All notices to be given by or to the Society must be:-

i) in writing or

ii) given by electronic communications.

(b) The Society may give notice to a member either

i) personally or

ii) by sending it by first-class post in an envelope addressed to the member’s last known address (including a general notice to all members in the Society’s journal) or

iii) leaving it at the member’s last known address or

iv) by using electronic communications to the member’s address.

(c) A member present in person at any meeting of the Society shall be deemed to have received notice of the meeting and of the purposes for which it was called.

(d) Proof that an envelope was properly addressed, prepaid and posted shall be conclusive evidence that the notice was properly given and proof that a notice contained in an electronic communication was sent shall be conclusive evidence that the notice was given.

(e) A notice shall be deemed to be given 48 hours after the envelope containing it was posted or in the case of electronic communications 72 hours after it was sent.


This Constitution is supplemented by the Society’s Handbook which includes the Code of Practice, Policies, Procedures, Job Descriptions and Working Procedures related to individual functions and activities.

19th June 2017



Society Officers

President - Colin Chapman

Vice Presidents - Rae Collins, Janet Hiscocks

Honorary Life Members - Jane Baker, Lynne Browning, Joy Holdich, John Watts

Executive Committee:
Officers: Geoff Gardiner (Vice Chairman), Pat Gardiner (Secretary), Helen Whitby (Treasurer),
Other Executive Committee Members: Mitch Carter*, John Crew, Chris Etheridge*, Mike Etheridge*, Clare Hayward, Ann Pople, Zenia Pudduck*, Conrad Eades (Bath rep) 

* Co-opted Members


Contact Details


Chairman:        Vacancy

Email: chairman@bafhs.org.uk


Vice Chairman: Geoff Gardiner

31 The Witheys, Whitchurch Village, BS14 0QB

Email: vicechairman@bafhs.org.uk


Secretary: Pat Gardiner

31 The Witheys, Whitchurch Village, BS14 0QB

Email:  secretary@bafhs.org.uk


Treasurer: Helen Whitby

25 Boverton Road, Filton, Bristol BS34 7AH

Email: treasurer@bafhs.org.uk


Bath Branch: Sue Harrison


Archives & Storage: Alan Bambury

19 Harlech Way, Willsbridge, Bristol BS30 6US

Email: storage@bafhs.org.uk


Away Fairs: Patricia Holmes


Bookstall: Rachel Hillock

(BAFHS), c/o B Bond Warehouse, Smeaton Road, Bristol BS1 6XN


Bristol Talks programme: Mike Etheridge

Email: bristoltalks@bafhs.org.uk


Journal Editor: Jane Bambury

19 Harlech Way, Willsbridge, Bristol BS30 6US

Email: editor@bafhs.org.uk


Membership Secretary: John Crew

49 Wedgewood Road, Downend, Bristol BS16 6LT

Email: membership@bafhs.org.uk


Monumental Inscriptions: Peter Newley

36 Downs Park East, Bristol BS6 7DQ

Email: mi@bafhs.org.uk


Outings: Patricia Holmes


Postal/Online Sales: Clare Hayward

15 Hale Horn Close, Bradley Stoke, BS32 8AG

Email: shop@bafhs.org.uk


Projects: John Watts

Email: projects@bafhs.org.uk


Publicity: Geoff Gardiner

31 The Witheys, Whitchurch Village, BS14 0QB

Email: publicity@bafhs.org.uk


Research Advice: Janet Hiscocks

Email: researchadvice@bafhs.org.uk


Research Room: Bob Lawrence

Flat 1 Chartley, 22 The Avenue, Sneyd Park, Bristol, BS9 1PE

Email: researchroom@bafhs.org.uk


Storage Materials: Frances Garside

(BAFHS), c/o B Bond Warehouse, Smeaton Road, Bristol BS1 6XN


Strays Index: John Crew

49 Wedgewood Road, Downend, Bristol, BS16 6LT

Email: strays@bafhs.org.uk


Webmaster: Cliff Woolley

Email: webmaster@bafhs.org.uk


Advice & Guidance for your Family History Research

We do not offer a research service but we will try to give you advice and point you in the right direction.
If you are looking for help with your family history email: researchadvice@bafhs.org.uk



The Society holds its main meeting in Bristol, with group meetings in Bath.

Most meetings have speakers and details are given on our events calendar.



Meetings are held at the BAWA Leisure Centre, Southmead Road, Bristol BS34 7RG. Normally the meetings are on the 2nd Monday of each month unless otherwise notified. The meeting itself starts at 7.30pm, but the bookstall, storage materials and a Help Desk are available from 7 o'clock. No meetings are held in July or August.



Meetings are held at the Bath Royal Literary and Scientific Institution, 16 Queen Square, Bath, BA1 2HN, starting at 7.30pm on the fourth Monday of most months. Parking at Charlotte Street car park. Some on-street free car parking is available in the vicinity after 7 pm but otherwise Charlotte Street car park is pay-and-display about a 5 minute walk away